In an organization, there are different stages of a document taken care of by different people. What  this process results in is that no one has any clue about who made what changes and which is the latest version of the document. Also, the back and forth sharing take up a lot of time.

In G Suite, Docs and Sheets solve the collaboration problems by having the document modes of editing, suggesting and viewing. All files can be easily shared and changes can be easily made and all people know what was being done. You can control if you want certain parts of a file to remain unchanged while others to be open to only suggestions and some for editing. It keeps a record of all the versions of the document and also stores all the comments even after they have been ignored or resolved.

For example, in a large firm, a report passes through an employee to say the team manager to the manager. All these stages of people have something to say about the work of their colleagues. This makes the document go back and forth and many changes have to be made.

The employee Rakesh has made the project proposal for their new product called Appmobile and shared it with his team leader Ashok. He has made the document available for suggesting and editing. The document is reviewed by Ashok who finds that he wants the user cases mentioned to be changed. He uses the suggestion mode where he can simply delete the changes he wants and mention what he wants to be replaced.

Now the proposal has been finalized by Rakesh and Ashok they can share it with their Manager Dinesh who finds that he wants to change the title before sending it along. He also has access to editing and suggesting so he edits the title. He can download it and forward it to all his prospective clients.

Another example is of Google sheets. Say a Sheets file has been made wherein all the employees are supposed to give their suggestion on the budget for the upcoming event and so on. All employees are free to suggest the different costs and other suggestions. However, if the team which made the file wants to make sure that a table which mentions the cost of the event location to remain the same they can block the other users from changing it.

In both cases, all of them have access to what changes have been made and who made them. They can comment for suggestions or revert the undesired  changes which have been made by using the version history feature. This makes the process of working in teams more transparent, quicker and more productive.

So what are you waiting for? Use G Suite now to start collaborating for making the best of documents and presentations!